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Scouts Canada is a corporation created by an Act of Parliament. Each Council has a say in the governance processes of the corporation through three voting members who are elected pursuant to Policy 1014. All Scouts Canada members born before December 31, 2003 are eligible to serve as Voting Members and to vote for their Council’s Voting Members.


The Voting Members represent Councils at the Scouts Canada Annual General Meeting and vote on a series of governance resolutions, including the election of the Board of Governors. One of the three Voting Member positions is reserved for a youth member, but it should be noted that all three Voting Members from a Council may be youth members. By-law No. 2 defines youth members as those who are under the age of 27 years on September 1, 2017.


The 2017 Annual General Meeting will be held on November 18, 2017 in Toronto. Councils may ask their Voting Members to attend by webcast, video conference, or teleconference. On-line voting facilities are made available for this purpose.


Each Council has a Deputy Elections Officer who receives nominations: 



Tri Shores

Steve Locke


On April 22, 2017, a notice inviting nominations will be sent by e-mail to all members eligible to vote. Copies of this notice will also appear on the Council webpages and the individual Council elections pages.

2017 Election Timelines





Illustrative Dates

Nominations open

210-212 days prior to the date of the Annual General Meeting, range allowing for nomination day to commence on a weekday

Policy 1014, para. 10

April 22

Nominations Close

30 to 33 days after nominations open (variance permitted to ensure closure on a business day)

Policy 1014, para. 10

May 22

Deputy Elections Officer to declare acclamations or need for election

Within 3 days of close of nominations

Policy 1014, para. 11

May 22-25

Candidates to submit Candidates’ Statements to Deputy Elections Officer

Within 7 days of close of nominations

Policy 1014, para. 14

May 29

Candidate Statements, Voting Instructions and Ballots Distributed; Voting Opens

Within 10 days of close of nominations

Policy 1014, paras. 15-16

June 1

Deputy Elections Officer counts votes received and declares winners

21 days after voting opens and after 5:00 PM local time

Policy 1014, para. 16

June 22

Old Voting Members’ Term Ends

Before new election winners are declared

By-Law No.2, Article IIa.(5)

June 21

New Voting Members’ Term Starts

Commencing for a period of one (1) year on the date of their election

By-law No. 2, Article IIa.(5)

June 22

Deputy Elections Officer reports Voting Members elected to Chief Elections Officer

No later than 3 days after voting closes

Policy 1014, para. 17

June 22-24

Chief Elections Officer publishes election results

No later than 7 days after voting closes

Policy 1014, para. 17

June 22-29


Related Resources:

Policy 1014 (PDF)

Nomination Form (PDF)



Scouts Canada, the country’s leading youth organization, offers challenging programs for boys, girls and youth age 5-26 in thousands of individual groups in most cities and towns across Canada.

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